STATUTES

CHAPTER 1: GENERAL PROVISIONS

  • ARTICLE 1 - APPELLATION
    This competition shall be formally called "The Hamamatsu International Piano Competition"; this name shall be used on an international level, and the formal abbreviation shall be HIPIC.
  • ARTICLE 2 - OBJECTIVES
    The Hamamatsu International Piano Competition (hereafter referred to as the Competition) was initiated to encourage the development of music and culture, to promote international cultural exchanges, and to contribute to the nurture of musicians by providing promising young pianists from all over the world with an opportunity to display the outcome of their daily study.
  • ARTICLE 3 - ORGANIZER
    The Competition is jointly organized by the City of Hamamatsu and Hamamatsu Cultural Foundation (hereafter referred to as the Foundation).
  • ARTICLE 4 - DATES
    The Competition shall be held every three years.
  • ARTICLE 5 - PROSPECTUS
    The exact dates, venue, participation requirements, and other important matters related to the running of the Competition shall be determined in a prospectus set out separately.

CHAPTER 2: EXECUTIVE COMMITTEE

  • ARTICLE 6 - ESTABLISHMENT
    The Hamamatsu International Piano Competition Executive Committee (hereafter referred to as the Executive Committee) shall be established in order to deliberate on important matters concerning the planning and management of the Competition.
  • ARTICLE 7 - ORGANIZATION
    1. The Executive Committee shall be composed of a maximum of 15 members.
    2. The members of the Executive Committee shall consist of knowledgeable, experienced individuals, commissioned or appointed by the Mayor.
    3. The term of office shall be three years; a member filling a vacancy, however, shall serve out his /her predecessor’s term.
  • ARTICLE 8 - PRESIDENCY & VICE-PRESIDENCY
    1. The Executive Committee shall have both a president and two vice-presidents.
    2. The Mayor of Hamamatsu City shall act as President.
    3. The vice-presidents shall be nominated by the President from among the members of the Executive Committee.
    4. The president shall represent the Executive Committee and oversee its affairs.
    5. The vice-presidents shall assist the president; and, where the president is absent or unavailable, shall exercise the duties and powers of the president.
  • ARTICLE 9 - AUDITING OFFICERS
    1. The Executive Committee shall have a maximum of three auditing officers, chosen from among its members.
    2. The auditing officers shall be commissioned or appointed by the Mayor.
  • ARTICLE 10 - MEETINGS
    1. The President shall convene Executive Committee meetings whenever deemed necessary and preside over them.
    2. Meetings cannot be held unless a majority of Committee members are in attendance.
    3. The proceedings of a meeting shall be determined by a majority of the members in attendance; in case of a tie, the president shall act as the final arbiter.
    4. When deemed necessary, the Executive Committee may invite related individuals to meetings and seek their opinions.
  • ARTICLE 11 - ADVISORS, MUSIC ADVISORS & SPECIAL MUSIC ADVISOR
    1. Honorary Advisors, Advisors, Special Music Advisors and Music Advisors to the Executive Committee may be established.
    2. Honorary Advisors, Advisors, Special Music Advisors and Music Advisors shall be commissioned by the Mayor.
  • ARTICLE 12 - SECRETARIAT
    1. A secretariat shall be set up within the Foundation to handle affairs of the Executive Committee.
    2. The secretariat shall consist of a secretary general and several staff members.

CHAPTER 3: MANAGEMENT COMMITTEE

  • ARTICLE 13 - ESTABLISHMENT
    The Hamamatsu International Piano Competition Management Committee (hereafter referred to as the Management Committee) shall be established to consult in advance with the Executive Committee and deliberate on all matters related to the planning and managing of the Competition.
  • ARTICLE 14 - ORGANIZATION, ETC. 1. The Management Committee shall be composed of a maximum of 15 people.
    2. The members of the Management Committee shall consist of individuals affiliated with music in some capacity, commissioned or appointed by the Mayor.
    3. A chairperson of the Management Committee shall be assigned by the Mayor from among its members.
    4. A vice-chairperson of the Management Committee shall be assigned by the chairperson of the Management Committee from among its members.
    5. Terms of office and the running of meetings shall follow as per the rules for the Executive Committee.

CHAPTER 4: COMMITTEE OF EXPERTS

  • ARTICLE 15 - ESTABLISHMENT
    1. A Committee of Experts shall be established to provide professional advice on matters related to the planning and running of the Competition, along with providing informed opinions during preliminary auditions.
    2. The members of the Committee of Experts shall consist of pianists and/or other professional musicians, commissioned by the Mayor.
    3. The term of office shall be three years; a member filling a vacancy, however, shall serve out his/her predecessor’s term.

CHAPTER 5: JURY

  • ARTICLE 16 - ESTABLISHMENT
    The Hamamatsu International Piano Competition Judging Committee (hereafter referred to as the Jury) shall be established to judge the performances in the Competition.
  • ARTICLE 17 - ORGANIZATION
    1. The Jury shall be composed of a maximum of 13 members.
    2. The members of the Jury shall consist of professional musicians and/or individuals affiliated with music in some capacity, commissioned by the Mayor; a majority of these members shall come from outside of Japan.
    3. The term of office shall be until the last day of the competition; a member filling a vacancy, however, shall serve out his/her predecessor’s term.
  • ARTICLE 18 - CHAIRPERSON & VICE-CHAIRPERSON
    1. The Jury shall have a chairperson and two vice-chairpersons.
    2. The chairperson shall be assigned by the Mayor from among the Jury members.
    3. The vice-chairpersons shall be assigned by the chairperson from among the Jury members.
    4. The chairperson shall represent the Jury and oversee its affairs.
    5. The vice-chairpersons shall assist the chairperson; and, where the chairperson is absent or unavailable, shall exercise the duties and powers of the chairperson.
  • ARTICLE 19 - MEETINGS
    The chairperson shall convene Jury meetings and preside over them.
  • ARTICLE 20 - JUDGING
    The Jury shall act at all times in accordance with the Rules of Judgment set out separately.

CHAPTER 6: ACCOUNTING

  • ARTICLE 21 - EXPENSES
    Expenses incurred by the Executive Committee shall be borne by the City and other sources of income.
  • ARTICLE 22 - ACCOUNTING
    1. The fiscal year of the Executive Committee shall begin on April 1st and end on March 31st of the next year.
    2. The Mayor shall determine important matters related to the accounts of the Executive Committee as outlined in a separate document.

CHAPTER 7: ADDENDUMS

  • ARTICLE 23 - GOVERNING LAWS
    Any disputes concerning these statutes shall be settled based on the Japanese text version of these statutes and on Japanese laws.
  • ARTICLE 24 - AUTHORITY
    Important matters not determined in these statutes shall be determined by the Mayor.